GAMWORKS AGENCY – VACANCY ANNOUNCEMENT

o   Assume responsibility for the supervision and control of the Finance and Administration Department of GAMWORKS, relating to the administrative, legal and financial matters of the Agency.

Financial management

o   Ensure that the financial procedures in use are in conformity with the rules and regulations laid down in the Finance & Administration Manual;

o   Prepare the Draft Budgets and Disbursement Plans of GAMWORKS and supervise the preparation of requests and reallocation of funds addressed to the Development Partners;

o   Control and monitor deposits into and withdrawals from bank accounts or cashbox;

o   Verify and oversee the preparation of Statement of Expenditure (SOEs) and Withdrawal Applications to be submitted to the Donor Agencies for project payments;

o   Co-sign cheques, cash transfers and commitments of funds;

o    Ensure and control the preparation of financial statements;

o    Verify supporting documents to establish their validity and veracity and ensure that they are charged to the correct account;

o    Periodically check cash books and account ledgers to ascertain that they are up to date;

o    Control the preparation of Bank Reconciliation Statements;

o    Verify, on a regular basis, that all supporting documents of transactions done by GAMWORKS as well as all financial or accounting documents are classified or filed using accepted systems:

o    Monitor payments, particularly on balances due and invoices and maintain an accounting relationship with suppliers and administration;

o    Prepare quarterly and annual Financial Reports for GAMWORKS, the Projects and Delegated Management Contracts;

o    Monitor the functioning of the IMS (Integrated Management System) introduced to manage the activities of GAMWORKS;

Procurement of supplies and services

o    Ensure that procedures governing the procurement of goods and services are followed;

o    Monitor expenses closely and ensure that they are strictly within the budget;

o    Ensure that contractual clauses are adhered to when services or supplies are ordered before any disbursement of funds;

Administrative management

o    Be responsible for the general organisation of the Finance and Admin Dept;

o    Ensure the effective operation of the administrative structures;

o    Ensure that the administrative, financial and accounting procedures of GAMWORKS are applied and regularly updated;

o    Ensure that agreements signed with Development Partners, Government and Clients are respected;

o    Prepare a description of duties attached to administrative posts;

o    Supervise the recruitment and training of staff;

o    Shall be responsible for the performance evaluation of staff members under the Department;

o    Ensure compliance with employment laws of The Gambia;

o    Ensure that general information is effectively disseminated within GAMWORKS;

o    Be responsible for the smooth administration of the IT network;

Management of Physical Assets

o    Ensure that physical assets that are purchased are adequately protected against all risks (theft, misappropriation, destruction, etc);

o    Ensure that inventory counts are carried out using appropriate methods;

o    Take all necessary steps to monitor the location and movement of all physical assets;

o    Ensure that staff utilise property responsibly.

Reports

The DFA is responsible for the preparation of the financial statements listed below:

o    Financial statements prepared by GAMWORKS in its capacity as a legal entity;

o    Financial statements prepared by GAMWORKS as the agent responsible for the implementation of project activities delegated to them;

o    Coordinate with the external auditors for the timely preparation of Audit Reports for GAMWORKS and the Projects.

The DFA shall make the above-mentioned financial statements available to the monitoring bodies: The Auditors, the Government and relevant Governmental Departments and Public Agencies.

General

Carry out any other duties that may be assigned by the Director-General.